Reports, Publisher Compensation, and Invoices

In addition to printing and distributing your titles, IngramSpark functions as an organizational resource for the business side of your publishing endeavors. Part of being a successful, independently published author is keeping a watchful eye over the funds you’ve invested in a book project relative to the profits earned from sales of your book. Fortunately, all the sales data you could need for your print-on-demand titles and eBooks are available at the click of a button. 

From the Dashboard, click on the “Reports” tab near the top of the screen, and then click on the type of information you’re looking for. All reports prompt you to specify the period of time you need information for and the correct unit of currency. eBook Sales Report and Print Sales Report allow you to keep record of your sales through Ingram’s distribution channels. Most reports can either be read in your web browser or sent to you via e-mail, except for the Billing Report (which must be transmitted by e-mail and details any money you’ve paid to IngramSpark), and the Transaction Report. The Invoice and Transaction Reports organize your account charges into individual invoices and an overall summary, respectively. Below is information on how to run each report.

 

Invoice Report

 

On your IngramSpark account, you will receive invoices/charges for services such as title setup, revisions, orders, etc. To review invoices on your account, you will run an Invoice Report.

When running this report, you will be asked for different filter criteria.

  • Operating Unit – This specifies from what country/currency your invoices were charged. For example, if a title setup was paid for in US Dollars, you would select LS US as the Operating Unit. If a publisher order was printed in the UK and paid for in Euros, you would select LS UK – Euros.

  • Date Range or Period – Here you can select a specific date range (01/01/2016 to 01/31/2016) or a period (January 2016).

*If a date range is greater than 100 days, you will need to select "Email Delivery as file attachment" instead of using the Screen Display option. Also, date ranges cannot exceed 366 days. If you would like to see a report for a longer date range, you will need to run multiple reports.

  • Invoice Number – If there is a specific invoice you are searching for and you already know the invoice number, you may include it here.

  • Credit Card Reference Number - If you know the credit card reference number, you may include it here.

  • Output Format – You are able to review the Invoice Report on your screen, or you may choose an email delivery option. Reports are sent as a PDF document with email delivery.

 

Billing Statement

You may use the Billing Statement Report if you would like to review credit card charges by closed accounting months.

  • Operating Unit – This specifies from what country/currency your invoices were charged. For example, if a title setup was paid for in US Dollars, you would select LS US as the Operating Unit. If a publisher order was printed in the UK and paid for in Euros, you would select LS UK – Euros.

  • Period – You may select a month and a year.

  • Email Address – The only method of reviewing your Billing Statement is via email. A PDF report will be sent to the email address you provide.

 

Transaction History

The Transaction History Report provides a summary report of sales history and any credits applied. This report is screen display only.

  • Operating Unit – This specifies from what country/currency your invoices were charged. For example, if a title setup was paid for in US Dollars, you would select LS US as the Operating Unit. If a publisher order was printed in the UK and paid for in Euros, you would select LS UK – Euros.

  • Date Range or Period – Here you can select a specific date range (01/01/2016 to 01/31/2016) or a period (January 2016).

 

Pre-Order Report

The Pre Order Report displays any pre-orders submitted in your account that have not yet been printed. The report does not include distribution sales and is screen display only. 

  • Date Range or Period – Here you can select a specific date range (01/01/2016 to 01/31/2016) or a period (January 2016).

  • ISBN(s) – You have the option to include one or more ISBNs if you choose.

 

eBook Sales Report

With the eBook Sales Report, you can build a report that provides information on your eBook sales through our distribution channels.

  • Date Range or Period – Here you can select a specific date range (01/01/2016 to 01/31/2016) or a period (January 2016).

*If a date range is greater than 100 days, you will need to select "Email Delivery as file attachment" instead of using the Screen Display option. Also, date ranges cannot exceed 366 days. If you would like to see a report for a longer date range, you will need to run multiple reports.

*Please note that sales data outside an accounting sales period is not recommended. 

*Selecting the period option for a sales report, for a specific month and year, will match the publisher compensation payment for that month of sales.

  • Operating Unit/Currency – This specifies the country/currency that was used when your eBook was purchased. For example, if someone in Australia purchased your eBook, you would select LS AU as the Operating Unit and AU Dollars as the Currency.

*Only one Operating Unit and Currency can be used at one time.

  • Compensation Type – This refers to eBook sales and specifies whether your eBook was sold through Apple or another retail partner. Selecting CoreSource Agency will display sales through Apple, and selecting only CoreSource will display sales through any of Ingram’s retail partners excluding Apple.

*You cannot select both CoreSource and CoreSource Agency in the same report if the output format is Screen Display. If you select both, you will need to choose “Email Delivery as file attachment.”

  • Optional Filter Criteria – You have the option to include ISBNs, titles, and an author name if you would like a more specific report.

  • Output Format – Screen Display and Email Delivery are both options when running a sales report. If you select Email Delivery, we recommend selecting Adobe PDF as the attachment type.  

 

Print Sales Report

The Print Sales Report provides information regarding sales for your print book through our distribution channels.

  • Date Range or Period – Here you can select a specific date range (01/01/2016 to 01/31/2016) or a period (January 2016).

*If a date range is greater than 100 days, you will need to select "Email Delivery as file attachment" instead of using the Screen Display option. Also, date ranges cannot exceed 366 days. If you would like to see a report for a longer date range, you will need to run multiple reports.

*Please note that sales data outside an accounting sales period is not recommended. 

*Selecting the period option for a sales report, for a specific month and year, will match the publisher compensation payment for that month of sales.

  • Operating Unit/Currency –This specifies the country/currency that was used when your book was printed and purchased. For example, if someone in Australia purchased your book, you would select LS AU as the Operating Unit and AU Dollars as the Currency.

*Only one Operating Unit and Currency can be used at one time.

  • Compensation (Royalty) Type – Here you will select POD because your book was printed on demand at one of our facilities.

  • Optional Filter Criteria – You have the option to include ISBNs, titles, and an author name if you would like a more specific report.

  • Output Format – Screen Display and Email Delivery are both options when running a sales report. If you select Email Delivery, we recommend selecting Adobe PDF as the attachment type. 

 

Publisher Compensation Terms

We will provide a monthly Sales Report to you via email. At a minimum, IngramSpark monthly reports include the book title, ISBN, quantity shipped, the wholesale price of books sold, cost of printing, and net compensation (royalty) per title. Reports will be emailed within five (5) business days of our accounting month end and will include sales for the current month. Payments are made to the publisher, via direct deposit or PayPal, 90 days from the end of the month in which the sales are reported.

*eBook retailers have 25 days after month end to report eBook sales to Ingram

*If there were no distribution sales, you will not receive a compensation report email.

* We have a minimum threshold of $25.00 for electronic payments made in AUD, EUR, and CAD, therefore, payments are not sent until sales accumulate to the minimum $25.00

 

For help understanding your royalties, see Calculating Your Publisher Compensation

  

 

 

When are sales not reported?

Sales are recorded when your books are either shipped from our facility or downloaded and delivered to one of our retail partners. These sales are noted in your Publisher Compensation Report, and you receive compensation for these sales; however, certain purchases will not be reflected in your publisher compensation report:

  1. Books purchased as ‘used’ or from a third party, for example, would not be shown in your report as a ‘sale’ since the seller is already in possession of a copy of the title, and we would not be printing a book to fulfill the order for that title.

  2. If your title is listed with another printer, books printed through these sources also will not be reflected on your publisher compensation report.

 

Returns

You may receive an invoice or see that your publisher compensation has been deducted for returns. Historically, publishers grant booksellers the right to return unwanted and/or overstocked copies of books. These books are considered “returnable”. As books are returned, booksellers charge publishers for the cost (i.e. their purchase price) of any books returned and expect to be reimbursed. The cost of returned books is either deducted or netted against the proceeds of book sales of the publishers’ titles in the monthly returns are shipped to the publisher. For more information on returns, please click here

 

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