Reports, Publisher Compensation, and Invoices

In addition to printing and distributing your titles, IngramSpark functions as an organizational resource for the business side of your publishing endeavors. Part of being a successful, independently published author is keeping a watchful eye over the funds you’ve invested in a book project relative to the profits earned from sales of your book. Fortunately, all the sales data you could need for your print-on-demand titles and eBooks are available at the click of a button. 

From the Dashboard, click on the “Reports” tab near the top of the screen, and then click on the type of information you’re looking for:

Print Sales Report

eBook Sales Report

Pre-Order Report

Invoice Report

Transaction Report

Billing Report

Publisher Compensation Terms

When are print sales reported?

What sales are not reported?

Returns

Below is information on how to run each report.

 

Invoice Report

 

On your IngramSpark account, you will receive invoices/charges for services such as title setup, revisions, orders, etc. To review invoices on your account, you will run an Invoice Report.

When running this report, you will be asked for different filter criteria.

  • Operating Unit – This specifies from what country/currency your invoices were charged. For example, if a title setup was paid for in US Dollars, you would select LS US as the Operating Unit. If a publisher order was printed in the UK and paid for in Euros, you would select LS UK – Euros.

  • Date Range or Period – Here you can select a specific date range (01/01/2018 to 01/31/2018) or a period (January 2018).

*If a date range is greater than 100 days, you will need to select "Email Delivery as file attachment" instead of using the Screen Display option. Also, date ranges cannot exceed 366 days. If you would like to see a report for a longer date range, you will need to run multiple reports.

  • Invoice Number – If there is a specific invoice you are searching for and you already know the invoice number, you may include it here.

  • Credit Card Reference Number - If you know the credit card reference number, you may include it here.

  • Output Format – You are able to review the Invoice Report on your screen, or you may choose an email delivery option. Reports are sent as a PDF document with email delivery.

 

Billing Statement

You may use the Billing Statement Report if you would like to review credit card charges by closed accounting months.

  • Operating Unit – This specifies from what country/currency your invoices were charged. For example, if a title setup was paid for in US Dollars, you would select LS US as the Operating Unit. If a publisher order was printed in the UK and paid for in Euros, you would select LS UK – Euros.

  • Period – You may select a month and a year.

  • Email Address – The only method of reviewing your Billing Statement is via email. A PDF report will be sent to the email address you provide.

 

Transaction History

The Transaction History Report provides a summary report of sales history and any credits applied. This report is screen display only.

  • Operating Unit – This specifies from what country/currency your invoices were charged. For example, if a title setup was paid for in US Dollars, you would select LS US as the Operating Unit. If a publisher order was printed in the UK and paid for in Euros, you would select LS UK – Euros.

  • Date Range or Period – Here you can select a specific date range (01/01/2018 to 01/31/2018) or a period (January 2018).

 

Pre-Order Report

The Pre Order Report displays print orders submitted by you in your account for a title that has not met the on sale date. The report does not include distribution sales and is screen display only. 

  • Date Range or Period – Here you can select a specific date range (01/01/2018 to 01/31/2018) or a period (January 2018).

  • ISBN(s) – You have the option to include one or more ISBNs if you choose.

 

eBook Sales Report

With the eBook Sales Report, you can build a report that provides information on your eBook sales through our distribution channels.

  • Date Range or Period – Here you can select a specific date range (01/01/2018 to 01/31/2018) or a period (January 2018).

*If a date range is greater than 100 days, you will need to select "Email Delivery as file attachment" instead of using the Screen Display option. Also, date ranges cannot exceed 366 days. If you would like to see a report for a longer date range, you will need to run multiple reports.

*Please note that sales data outside an accounting sales period is not recommended. 

*Selecting the period option for a sales report, for a specific month and year, will match the publisher compensation payment for that month of sales.

  • Operating Unit/Currency – Please select LS US only for reporting. All ebook sales are made through CoreSource which is a US company. If you select another country and currency, no report will be generated.

 

  • Compensation Type – This refers to eBook sales and specifies whether your eBook was sold through Apple or another retail partner. Selecting CoreSource Agency will display sales through Apple, and selecting only CoreSource will display sales through any of Ingram’s retail partners excluding Apple.

*You cannot select both CoreSource and CoreSource Agency in the same report if the output format is Screen Display. If you select both, you will need to choose “Email Delivery as file attachment.”

  • Optional Filter Criteria – You have the option to include ISBNs, titles, and an author name if you would like a more specific report.

  • Output Format – Screen Display and Email Delivery are both options when running a sales report. If you select Email Delivery, we recommend selecting Adobe PDF as the attachment type.  

 NOTE: If there were no sales, a report will not be produced.

 

Print Sales Report

The Print Sales Report provides information regarding sales for your print book through our distribution channels. Print sales are reported on your publisher compensation report when they are shipped from our print facility.

  • Date Range or Period – Here you can select a specific date range (01/01/2018 to 01/31/2018) or a period (January 2018).

*If a date range is greater than 100 days, you will need to select "Email Delivery as file attachment" instead of using the Screen Display option. Also, date ranges cannot exceed 366 days. If you would like to see a report for a longer date range, you will need to run multiple reports.

*When selecting a specific month and year, the sales information listed is for print books shipped on the 1st day of the month through the last day of the month. 

*Selecting the period option for a sales report, for a specific month and year, will match the publisher compensation payment for that month of sales.

  • Operating Unit/Currency –This specifies the country/currency that was used when your book was printed and purchased. For example, if someone in Australia purchased your book, you would select LS AU as the Operating Unit and AU Dollars as the Currency.

*Only one Operating Unit and Currency can be used at one time.

 

  • Compensation Type – Here you will select POD because your book was printed on demand at one of our facilities.

The Operating Unit/Currency options available for POD are:

LS AU and the Australian Dollar

LS UK and either Euros or Pound Sterling

LS US and US Dollar

The option to use for Global Connect/Espresso is LS US and US Dollar

  • Optional Filter Criteria – You have the option to include ISBNs, titles, and an author name if you would like a more specific report.

  • Output Format – Screen Display and Email Delivery are both options when running a sales report. If you select Email Delivery, we recommend selecting Adobe PDF as the attachment type. 

 NOTE: If there were no sales, a report will not be produced.

 

Publisher Compensation Terms

We will provide a monthly Sales Report to you via email, for books sold through the distribution channels. IngramSpark monthly reports include the book title, ISBN, quantity shipped, the wholesale price of books sold, cost of printing, and compensation earned per title. Reports will be emailed within five (5) business days after the end of the month and will include sales for the prior month. Example: Report for June sales will be sent the first week of July.

Payments are made to the publisher, via direct deposit or PayPal, 90 days from the end of the month in which the sales are reported.

*eBook retailers have 25 days after month end to report eBook sales to Ingram

*If there were no distribution sales, you will not receive a compensation report email.

* We have a minimum threshold of $25.00 for electronic payments made in AUD, EUR, and CAD, therefore, payments are not sent until sales accumulate to the minimum $25.00

 

For help understanding how your compensation payments are calculated, see Calculating Your Publisher Compensation

  

 

 

When are sales not reported?

Sales are recorded on the publisher compensation report when your books are either shipped from our print facility or downloaded and delivered to one of our retail partners. These sales are noted on your Publisher Compensation Report, and you receive compensation for these sales; however, certain purchases will not be reflected in your publisher compensation report:

  1. Books purchased as ‘used’ or from a third party, for example, would not be shown in your report as a ‘sale’ since the seller is already in possession of a copy of the title, and we would not be printing a book to fulfill the order for that title. At some point, you were already paid for the sale of that book.

  2. If your title is listed with another printer or distributor, books printed and/or sold through these sources will not be reflected on your publisher compensation report.

 

Returns

Historically, publishers grant booksellers the right to return unwanted and/or overstocked copies of books. These books are considered “returnable”. When a bookseller returns an unsold book back to their supplier, where they purchased the book, they expect to be reimbursed their purchase price.

The wholesaler or distributor returns the books back to us and they expect to be reimbursed the wholesale price of the book, which is what they paid us. You may receive an invoice or see that returns were deducted on your publisher compensation report. For more information on returns, please click here

 

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